A few shortcuts and habits that make Workback faster to use.<h2 id="xy6xrk54cq1" data-toc-id="xy6xrk54cq1">Shortcuts</h2><ul><li>Undo: Cmd/Ctrl + Z</li><li>Redo: Cmd/Ctrl + Shift + Z</li><li>Copy list cells: in List view, drag to select cells, then Cmd/Ctrl + C</li></ul><h2 id="8pewiobfc7x" data-toc-id="8pewiobfc7x">Calendar shortcuts</h2><ul><li>Double-click a day to create a single-day event, or switch the window to a note.</li><li>Click and drag across days to create a multi-day event.</li><li>Right-click an event to edit, push, pull, or delete it.</li></ul><h2 id="xao2a1l83ap" data-toc-id="xao2a1l83ap">Tips</h2><ul><li>Use the Only filter to focus on a single stage, such as casting, then click Only again to return.</li><li>Set Size to M for clean PDF exports and share links.</li><li>Build a templates folder and use Copy from Project for recurring job types.</li><li>Subscribe to the Team Library projects you want on your dashboard, master calendar, and daily digest.</li><li>Use Select Multiple to restage, recolor, or move many events at once.</li></ul>

Work faster with shortcuts and a few power-user habits.

Keyboard shortcuts and tips

Feedback

Roadmap

Changelog

Getting Started

A quick overview of what Workback does and who it's for.

What is Workback?

The sidebar, your libraries, the dashboard, and the master calendar.

A quick tour of Workback

Two ways to use Workback: on your own, or as a team.

Setting up your account

Set up a project and add your first events.

Create your first project

Add, move, resize, edit, and delete events on your calendar.

Creating and editing events

Where your projects live, how to organize them, and what subscribing means.

Projects & Libraries

The three places projects can live and who can see each.

My Library, Team Library, and Shared with Me

Create, nest, color, and add logos to folders.

Organizing with folders and subfolders

Access vs. subscription, and how to turn a project on for your dashboard.

Subscribing to Team Library projects

Switching between gallery and list views

What each status means and where those projects appear.

Active, Old, and Archived projects

When to archive and when to delete (deleting cannot be undone).

Archiving vs. deleting a project

Reuse credits, parties, and stages for recurring clients or job types.

Create a reusable template with Copy from Project

Add a shortcut to a shared project, or duplicate it to make your own version.

Working with projects shared with you

Move, archive, or re-file many projects and folders at once.

Selecting multiple projects and folders

Build and manage your production calendar.

The Calendar

Internal Events

Two flexible ways to label and color-code your events.

Parties and stages

Color events by party or stage, or override a single event's color.

Coloring your calendar

Adjust how your calendar looks from the View menu.

View options: size, theme, weekends, and more

Reuse an event — or a whole run of them — without rebuilding it.

Duplicate, copy, and paste events

Add written context to any day without creating an event.

Notes on your calendar

The titled fields shown in the calendar header, like Director and Production.

Credits at the top of your calendar

Override the workspace logo and add client or partner logos to a calendar.

Project logos and branding

Show public holidays, add regions, and skip them when rescheduling.

Holidays on your calendar

Shift a whole stretch of your schedule forward or backward in one step.

Reschedule a project with Push & Pull

Change, move, or delete many events at once.

Selecting multiple events

Show, hide, or isolate events by party or stage.

Filtering your calendar

Pin an event so Push & Pull can never move it.

Locking events

Multi-day events that pause on Friday and pick back up on Monday.

Skip weekends on an event

See and edit your calendar as a spreadsheet-style list.

List View

Columns, inline editing, copy to a spreadsheet, and CSV.

Using the List view

Share links, adding people to projects, and how seats work.

Sharing & Collaboration

Give specific people edit access to a project by email.

Adding members and collaborators

The difference between joining a workspace and being added to a project.

Team members vs. collaborators

Give a collaborator permission to share a project further.

Letting collaborators invite others

Send clients and partners a live, view-only link.

Share a read-only link to your calendar

Export your calendar to PDF, PNG, or CSV.

Exporting

Create a print-ready 16:9 PDF with full control over the layout.

Export to PDF

One 16:9 image per month, sized for slide decks.

Export to PNG for presentations

Export List data to CSV

Dashboard & Master Calendar

Today and the next two days across the projects you follow.

Your dashboard (Home)

Layer all the projects you follow into one calendar.

The Master Calendar

Your profile, appearance, workspace, team, and notifications.

Account & Settings

Update your name, photo, login email, and password.

Your profile, password, and email

Invite members, set roles, and remove people.

Managing your team (admins and editors)

Set your organization's name, address, and branding.

Workspace name, URL, and logo

A once-a-day summary of what's coming up.

Daily digest email

Appearance: light, dark, or system

Deleting your account

Trial, plans, seats, and managing your subscription.

Plans & Billing

What's included on each plan, how seats work, and what happens after your trial.